How to Add Labels to Multiple Pages in Confluence
Posted January 13, 2021 in Comala Lists
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Labels are a useful feature for organizing pages and projects in Confluence, but when you have a large instance with hundreds or even thousands of pages, things can get out of hand. For an easier way to add and remove multiple labels across multiple pages, or just get an overview of their pages, some of our biggest clients use Comala Lists:
- Disney Worldwide
- Blackberry Limited
- NBC Universal
- Air France
Labels are tags or keywords you can assign to pages to help organize or link similar content. As a native feature within Confluence, you can use a label in a search query, or display a list of pages with a specific label. But what if you want to see multiple labels in one view and easily add or remove them from pages? Or, maybe you have a project with multiple pages that you want to quickly link together with a single label.
That’s where Comala Lists comes in. Comala Lists is a flexible app that lets you organize and categorize your pages with configurable lists. Lists can be created with multiple attributes, including drop down menus, check marks, text boxes, and even images. With all these options, you can fully customize your lists to display the pages and page info you need, including labels.
How to Build a List to Manage Labels
Once you have installed Comala Lists, you can insert a list into a page using the List macro.
Click Edit to configure the list’s settings. By default it will generate a list of all the pages in the space. You can also choose to show pages from a different space than the one you’re in, which means you could set up a single “overview” page with a list for each space you want to manage.
In the List Labels field, enter the labels you wish to display. You can also create new labels that have not been assigned to any pages by adding them here.
Once your list is ready, you can sort your pages alphabetically or by a specific label. For organizations with large instances, this is a handy way to revew your content. Use the list to add or remove labels with just a click, and the changes will be applied to the pages.
Do More with Labels and Lists
This is just one of many potential use cases for Comala Lists, and the add-on also works together with other Comalatech apps. Use it with Comala Metadata to display metadata in your list, or pair it with Comala Document Management to add labels as part of a workflow. You could, for example, create an approval workflow that assigns labels to a page at different stages, and then use Comala Lists to get an overview of the progress of all of your pages. The Port of Antwerp uses Comala Lists to assign labels to pages, which then trigger specific workflows.